Smart headcount system with QR and location check-in.
Create guest groups, schedule events, collect check-ins by location or management QR scan, manage credits and subscriptions, and send alerts or invites over WhatsApp.
GuestRAR Panel
Superadmin, subadmins, permissions, billing, subscriptions, renewals, and client management.
User Panel
Organization / event profile, guest groups, event creation, credits, payments, and headcount reports.
Public Check-In
Organization-branded public link with location validation and QR fallback for management scan.
Everything Needed For Headcount
GRHeadcount helps organizations manage guest headcount for school PTMs, RSVP events, parent visits, training sessions, and internal gatherings.
Guest Groups
Import contacts by CSV/Excel, copy-paste lists, edit country codes, and reuse groups across events.
Public Check-In
Share one organization / event link or QR poster. Guests search their name and check in from the browser.
Location Control
Restrict check-ins to your organization location, or disable location checks for RSVP-based events.
Reports
Track present, absent, unlisted guests, and export reports as CSV or print-ready PDF.
How It Works
Complete organization / event profile with logo, location, and check-in radius.
Create guest groups and create an event, PTM, RSVP invite, or internal check-in.
Share the public check-in link, QR poster, or scheduled WhatsApp message.
Review headcount, unlisted guests, and present/absent reports from the portal.
WhatsApp Alerts & Invites
Send event alerts or RSVP invitations immediately, before the event, or at a specific date and time after Razorpay payment.
Templates
Superadmin can configure event types, template names, utility/marketing categories, and payload mappings.
Pricing
Country-wise rates and markup are calculated before payment so users know the exact amount.
Scheduling
Send immediately, 1/2/3/6 hours before, 1/3 days before, or at a custom date and time.
Flexible Plans
Pay As You Go
Buy event credits when required. One event uses one credit.
Yearly Unlimited
Create unlimited events for a yearly subscription plan.
Admin Managed
GuestRAR superadmin can adjust plan pricing and WhatsApp rates from the portal.